Print-ready PDF versions of the Student Body Statutes

Executive Branch.

§3-1.1. Definitions and conventions.

Within this Chapter, the following definitions and conventions shall apply:

1. “President” refers to the Student Body President.
2. “Treasurer” refers to the Student Body Treasurer.
3. The “Presidential Cabinet” or simply “Cabinet” refers to the panel compromised of the President and his principle advisors, as defined in statute.
4. “Commission” refers to a Student Body Commission.
5. The “Executive Office of the Student Body President” refers to the staff of the Student Body President and consists of any appointed staffers reporting to the President.
6. “Department” or “Division” refers to a division of the executive branch empowered in statute to accomplish certain duties under an administrator reporting to the Student Body President.
7. “Agency” refers a distinct division of Student Government empowered with independence greater than that of a Department.
8. All majorities are of those present and voting at a meeting.

Part I. Appointments.

§3-1.2. Public Appointments.

All appointments by Student Government Officials requiring confirmation of the Senate, with the exception of the Executive Chief of Staff, the Executive Assistant to the President, and the officers of Select Commissions, shall be termed “Public Appointments.” The appointing official must make a public announcement and accept applications prior to making any given public appointment.

§3-1.3. Spring Public Appointments.

The Director of Executive Management, in cooperation with the President, shall prepared and release application materials for all cabinet-level public appointments to be made by the incoming Student Body President no latter than the last Friday of March. The newly elected President shall retain discretion to modify the application.

§3-1.4. Announcement of Appointments.

Appointing officials shall announce their appointments within one (1) calendar day of the date of appointment. All Presidential appointment announcements shall be posted on the Student Government Website. In the case of appointed positions explicitly called for by statute, the appointing official shall inform all Student Government Officials of said appointment by electronic mail.

§3-1.5. Effective date and review of appointments.

1. All appointments made not requiring approval of the Senate shall take effect immediately.
2. Upon the Student Senate President’s receipt of an appointment for review, he or she shall place it on the calendar of the next Senate meeting for confirmation per Senate Rule. Appointments made with approval of the Senate shall take effect immediately upon their approval.
3. Should the Senate not approve an appointment, the Student Government Official making the appointment shall make another appointment to be reviewed at the next regularly scheduled Senate meeting.

§3-1.6. Acting Status of Unconfirmed Appointees.

Unconfirmed appointed officials shall have no general right to be considered acting in the appointed position. During the summer periods, the Student Body President may grant interim appointments for the duration of the summer. During the academic year, the appointing official may authorize acting execution of duties by the appointee, provided that:

1. A compelling interest exists for the duties of the office to be immediately executed;
2. No vice-chair or senior deputy exists to manage the affairs of the unit involved;
3. The committee of referral of the confirmation has not reported negatively or provisionally negatively; and
4. The position is not related to elections or student tickets.

§3-1.7. Financial Expenditures of Unconfirmed Appointees.

Unconfirmed appointed officials shall not expend funds without prior written approval of the Student Body Treasurer.

§3-1.8. Indefinitely Vacant Positions.

Unless a specific deadline is provided for the appointment to an office provided for within this chapter, the President or other appointing official shall have the discretion to leave it indefinitely vacant.

§3-1.9. Timeliness and succession of appointments.

Should the Student Body President fail to make an appointment by ten (10) class days after its explicit statutory deadline, the authority to make that appointment shall devolve to the Student Senate President, who shall have fifteen (15) class days to make an appointment before the authority further devolves to the Student Senate President Pro Tempore.

§3-1.10. Appointments to vacated positions.

In the event of the vacation of an appointed office, the original appointing authority shall appoint a replacement official no later than twelve (12) class days after the said vacation, unless the authority has the discretion to leave the office vacant per SBS §3-1.8.

§3-1.11. Terms of Appointment.

In all cases in which an appointee has a term lasting to the appointment of his or her successor, the term shall extend beyond the presidential term (Senate session) of service only on an interim basis, and not for more than five (5) calendar months.

§3-1.12. Reserved for future use.

Part II. Presidential Cabinet

§3-1.13. Presidential Cabinet Power and Duties.

The Presidential Cabinet shall exist solely as an advisory board to the Student Body President, and shall have no explicitly powers of its own. The cabinet shall hear reports from its members regarding entities under their supervision. The cabinet shall be chaired by the President, and shall meet at his or her call, no less frequently than monthly. As its role is exclusively advisory, the cabinet shall not be considered a public body.

§3-1.14. Presidential Cabinet Members.

The following Student Government Officials shall be members of the Presidential Cabinet:

1. The Student Body President;
2. The Student Senate President;
3. The Student Body Treasurer;
4. Heads of Departments as defined by this chapter;
5. Heads of Standing Student Body Commissions, in residence to the Executive Branch itself and not otherwise excluded;
6. Heads of Special Student Body Commissions, on option of the President;
7. Heads of Agencies, as specified by statute;
8. The Chief of Staff to the Student Body President;
9. The Executive Assistant to the Student Body President.

Part III. Officers

§3-1.15. Student Body President.

The chief executive authority of the Student Body shall rest with the Student Body President, as duly elected by the Student Body. In addition to such duties assigned in the Constitution, the President shall:

1. Ensure the faithful execution of all acts of the Senate, of these statutes, and of the constitution;
2. Facilitate the transmittal of information and concerns to Committees, Commissions, and Departments;
3. Recommend students for appointment to university committees and boards in all cases;
4. Coordinate the work of all Departments, Agencies, and Commissions;
5. Promote all opportunities for greater student self-governance;
6. Encourage the Senate, through its Standing Committees, to investigate issues of student concern;
7. Coordinate the selection of delegates for any conferences Student Government may from time-to-time attend.

§3-1.16. Qualifications for Student Body President

There should be no qualifications for Student Body President beyond the general qualifications for office.

§3-1.17. Student Senate President.

The Student Senate President, as duly elected by the Student Body, shall be considered the executive vice president of the Student Body. In addition to such duties concerning the administration of the Senate and those assigned in the Constitution, the Senate President shall:

1. Serve as vice-chair of all bodies the President serves ex-officio as chair of;
2. Aide the President in the coordination of the Executive Branch;
3. Attend meetings of university panels of which the President is a member in cases which the President cannot attend.

§3-1.18. Qualifications for Student Senate President.

No student shall serve as Student Senate President who has not served as a member of the Senate through at leas the majority of the meetings of any given session of the Senate.

Part IV. Special Presidential Powers

§3-1.19. Executive Orders.

Executive Orders shall be considered formal, written documents containing instructions or orders based upon presidential powers. Anything that the President may do by simple declaration, he or she may do by Executive Order. All executive orders shall be public upon their promulgation and shall be numbered and archived for inclusion in the Student Government Yearbook.

§3-1.20. Veto of legislation.

The President may veto any legislation submitted to him or her by the Student Senate President within ten (10) calendar days of the date of receipt. For a veto to be valid, the President must submit a written explanation of the reasons for the veto to the Senate President within one (1) calendar day of the date of veto. The veto and the reasons for the veto shall be made a matter of public record immediately upon their receipt by the Student Senate President. Any legislation not thus vetoed shall be considered enacted ten (10) calendar days after the date of receipt.

Part V. General Provisions

§3-1.21. General Oversight.

Recognizing that appointed bodies bear the inherent risk of becoming distanced from the electorate, it shall be the policy of this government to fully comply with the scrutiny of the elected Student Senate. Additional specific oversight responsibilities may be assigned by statute, order, or precedent

§3-2.1. Charter Officer Defined.

Within this article, unless otherwise specified, “Charter officer” refers to any officer of a commission that is appointed directly to the office, as provided for by the commission's charter.

Part I. Commissions Generally

§3-2.2. Types of Commissions.

All Student Body Commissions shall be classified as follows:

1. Standing. All Standing Student Body Commissions shall be chartered within the Student Body Statutes.
2. Special. Special Student Body Commission shall be chartered by executive order and shall exist until dissolved by executive order or disallowed by statute.
3. Select. Select Student Body Commissions shall be chartered by executive order and shall exist for the time specified within the order, not to be beyond the natural term of office for the President creating it.

§3-2.3. Promotion to Standing.

When chartering a Standing Commission that replaces either a Special or Select Commission, the Senate shall be empowered to waive the appointments process for the new commission and retain the officers and/or membership in entirety. Such a commission shall be deemed “promoted”.

§3-2.4. Dissolution of Special Commissions.

The President shall be empowered to dissolve any Special Commission by executive order. The Student Senate Committee on Government Operations shall be notified of all dissolutions no less than ten (10) regular semester class days prior to the effective date of dissolution. Dissolved Special Commissions may be promoted to Standing up to twenty (20) class days after dissolution.

§3-2.5. Commission Residence.

Each Student Body Commission shall be in residence of either the Executive Branch itself, the Executive Office of an Officer, or a single department, division, or agency. Commissions not in residence to the Executive Branch shall report to the Cabinet through such entity that they reside within.

§3-2.6. Commission Charter.

All Commissions shall be chartered by either statute or executive order. Such a charter shall, at minimum, contain:

1. the name of the commission;
2. the charge of the commission;
3. specific duties of the commission;
4. membership minimums and maximums;
5. charter officers in addition to the chair;
6. officers to be elected by the commission;
7. specific requirements for any seat or seats of membership, consistent with SBS §3-2.10;
8. date of dissolution, if a select commission;
9. residence of the commission (SBS §3-2.5).

§3-2.7. Commission General Duties.

Student Body Commissions shall act on their own accord or by instruction of either the President or Senate, but shall at all times act consistent with their charters. In general, and not withstanding other statutes, Student Body Commissions shall:

1. Investigate issues of concern by involving the knowledge and opinions of the Student Body;
2. Execute programming consistent with the policies of the Student Body;
3. Assist Senate Committees in developing stances on issues;
4. Recommend issues to be taken up by the Senate and its Committees;
5. Provide for the increased knowledge and awareness of the Student Body President; and
6. Oversee agencies and personnel placed under their authority.

Part II. Members and Officers

§3-2.8. Appointment Timeline.

The following time limits shall apply to the appointments concerning commissions:

1. Chairs and other charter officers: The President shall appoint the chair and any other charter officers of the commission within fifteen (15) class days of the effective date of the charter or the start of his or her term of office, whichever is later.
2. Commission members up to minimum membership: The President shall appoint to a commission a number of members at or above its minimum membership level within twenty-five (25) class days of the effective date of the charter or the start of his or her term of office, whichever is later.
3. Commission members beyond minimum membership: The President shall appoint to a commission members beyond its minimum membership at his or her discretion.

§3-2.9. Term of Commissions.

Unless specified otherwise by statute, the term of membership on a commission shall last from effective date of appointment until the last exam day of the spring semester containing the end of the appointing president's term. All appointments by a newly elected President prior to the expiration of the previous commission’s term shall take effect upon expiration of that term.

§3-2.10. Membership of Commissions.

1. All commissions shall have at least three (3) members, including any officers.
2. At least twenty percent (20%) of a commission membership shall be at-large students, and the greater of one (1) seat or ten percent (10%) of the commission may be non-voting university employees.
3. All commission members shall be appointed by the Student Body President, consistent with requirements for any specific seat imposed by the charter. Any seat for which the requirement is holding a particular office shall be considered ex-officio and shall be considered appointed upon the filing of the required office.
4. Membership on a Commission shall not be considered holding a Student Government Office.

§3-2.11. Officers of Commissions.

1. All commissions shall have a single chair, appointed by the President with the confirmation of the Senate
2. If provided for by the charter of commission, additional officers may be appointed directly by the President and confirmed by the Senate.
3. The charter of the commission may provide for additional officers to be elected by the membership of the commission.
4. All officers of a Commission shall be considered Student Government Officials and shall be administered the Oath of Office (SBS §1-6). Holding office in a select commission shall not be consider holding office for the purposes of the dual-office holding clause of SBS §1-4.

Part III. Meetings and Procedure

§3-2.12. Call of Meetings.

All Student Body Commissions shall meet at least quarterly and at the call of the chair. All meetings shall be announced publicly at least three (3) class days in advance.

§3-2.13. Quorum of Commissions.

The quorum of any commission shall consist of a simple majority of the membership of the commission.

§3-2.14. Commission Reports

1. All commission reports shall be in written form and shall be publicly available upon submission.
2. Each commission shall report to the Student Body President, the Student Senate, or a Student Senate Standing Committee, as the commission deems appropriate, consistent with any instructions.
3. Each commission shall report at least monthly, provided that it has meet since the date of last report.
4. All reports shall be agreed to by a simple majority of the commission.

§3-2.15. Non-member Participation in Commissions.

Unless provided for otherwise by statute, non-commission members may participate as follows:

1. Members of the Student Body shall be provided an opportunity to submit either written or oral comments on matters before the commission.
2. Student Body Officers and Senators shall be granted the privilege of speaking during debate, but shall have no right to introduce business or vote, unless a member of the commission.

§3-2.16. Parliamentary Authority.

In cases where there is no applicable rule in these statutes or the commission’s charter, the rules contained in The Standard Code of Parliamentary Procedure shall govern the procedure of a Student Body Commission.

§3-3.1. Definitions and conventions.

Within this article, the following definitions and conventions shall apply:

1. “Executive Staffs” refer collectively to the common staffs of the three Executive Officers.
2. “Presidential Staff” refers to the Executive Office of the Student Body President, the Staff to the Student Body President.
3. “Executive Assistant” refers to the Executive Assistant to the Student Body President.

§3-3.2. Scope of Executive Staffs.

Executive Staffs include the (i) Executive Office of the Student Body President, (ii) the Executive Office of the Student Senate President, and (iii) the Executive Office of the Student Body Treasurer. Each of these staffs are comprised of students working directly under the supervision of one of the three Executive Officers to the effect of aiding him or her with the particular responsibilities of that office. The Membership in other entities of the Executive Branch shall preclude membership in an Executive Staff. The staff to a particular officer shall be considered the officer’s common staff (SBS §1-7).

Part I. Senior Presidential Staff Officials.

§3-3.3. Chief of Staff to the President.

The President shall appoint, with the majority confirmation of the Senate, a Chief of Staff to the Student Body President, who shall be considered a Student Government Official. The Chief of Staff shall be responsible for coordinating the activities of the Executive Office of the President under the supervision of the President.

§3-3.4. Executive Assistant to the President.

The President shall appoint, with the majority confirmation of the Senate, an Executive Assistant to the Student Body President, who shall be considered as a Student Government Official. The Executive Assistant shall be responsible for the safekeeping the records of the Executive Office of the President and Executive Branch, and shall serve as recording secretary for the Presidential Cabinet and President’s Roundtable.

Part II. Executive Staff Operations.

§3-3.5. Discretionary Officials.

The Executive Officers shall be empowered to create such other Student Government Official positions within their respective staffs as each sees fit, provided that the positions are consistent with the scope of the staff’s duties. No title shall be awarded to a member of an Executive Staff that would serve to cause confusion as to the official’s place in the structure of Student Government, including, but not limited to: (i) Vice President, (ii) Secretary, (iii) Minister, and (iv) Director.

§3-3.7. Staff Assistants.

Each Executive Officer shall be empowered to appoint any number of students as staff assistants, who shall not be considered Student Government Officials, and who shall have such minor duties as the officer sees fit. At no time shall a Student Senator serve as a staff assistant.

§3-3.8. Tenure of Service.

All members of the each Executive Staff shall serve at the discretion of the staff’s respective officer. The term of office of all members of a staff shall conclude when the officer appointing them leaves office.

§3-3.9. Staff Meetings.

The staff of an officer shall meet at the discretion of the officer or his or her Chief of Staff. Such meeting shall not be considered public and need not be announced in any public manner. Members of the Executive Branch outside of the staff shall be considered guests at staff meetings and shall have no inherent right to attend.

§3-3.10. Internal Liaising.

Any staff member charged with responsibilities directly related to the duties of a Senate Committee, Student Body Commission, or Student Government Agency shall be responsible for establishing and maintaining communication with that body or division.

§3-3.11. Public Representation.

No member of an Executive Staff shall represent themselves to parties outside of Student Government in a manner that suggests that he or she has authority beyond that which an executive officer is empowered to delegate.

§3-4.1. Convention Concerning Roundtable.

Within this article, unless otherwise specified, “Roundtable” refers to the Presidents’ Roundtable

§3-4.2. Name and Affliation.

The name of this organization shall be the North Carolina State University Presidents’ Roundtable, and shall be considered an affiliate advisory body to the Student Body President.

§3-4.3. Purpose.

The Presidents’ Roundtable shall exist to provide a forum for the leaders of campus organizations to engage in commentary on issues facing the Student Body. The Roundtable shall also serve to set the agenda for such Chancellor’s Liaison meetings that may from time-to-time occur.

§3-4.4. Administration.

The Presidents’ Roundtable shall be chaired by the Student Body President. The President may appoint such members of his or her staff to assist him with the administration of the Roundtable as he or she deems necessary.

§3-4.5. Meetings.

The Presidents’ Roundtable shall meet at the call of the President. All meetings must be announced at least three (3) class days in advance. The Executive Assistant to the Student Body President shall maintain accurate minutes of each meeting.

§3-4.6. Member Organizations.

Each member organization shall be represented by its chief executive officer or his or her designee. The President shall designate by executive order the member organizations prior to the first Roundtable meeting of his or her term. The member organizations shall at minimum include:

1. The Union Board of Directors;
2. The Student Media Authority;
3. The Inter-Residence Council;
4. The Inter-Fraternity Council;
5. The National Panhellenic Council;
6. The Panhellenic Councl; and
7. The E.S. King Village Council.

§3-4.7. College Council Restriction.

The President may grant Roundtable membership to a College Council only in the event that he or she grants membership to all College Councils.

§3-4.8. Limitations on Authority.

The Presidents’ Roundtable exists exclusively as an advisory and discussion body. The Roundtable shall not meet as a deliberative body, and shall take no formal stances on issues

§3-5.1. Definitions and Conventions.

Within this article, the following definitions and conventions shall apply:

1. The “Department” refers to the Department of Government Relations.
2. “Director” refers to the Director of Government Relations.
3. “Bodies of Governance” refer to all bodies of governance with authority pertinent to the Student Body, including, but not limited to the NCSU Board of Trustees, the UNC Board of Governors, the Raleigh City Council, and the North Carolina General Assembly.

§3-5.2. Name.

The name of this organization shall be the North Carolina State University Student Body Department of Government Relations, and may be simply referred to as the Department of Government Relations.

Part I. Powers and Duties.

§3-5.3. Purpose.

The Department of Government Relations shall work to provide effective communication between the Student Body and Bodies of Governance.

§3-5.4. Duties.

The Department shall:

1. not withstanding the Student Body President, be the principle liaison of the Student Body to bodies of governance;
2. advocate the positions of the Student Body to appropriate bodies of governance;
3. advise and assist the Student Body President and his staff on matters of government relations and government policies;
4. advise and assist Senate Committees on matters of government relations and government policies;
5. actively alert the Student Senate, through its committees, to emerging governmental issues of concern to the Student Body; and
6. foster a better knowledge of the techniques of government relations amongst Student Government Officials.

Part II. Director and Officials.

§3-5.5. Director of Government Relations.

The Director of Government Relations shall be considered a Student Government Official, and shall have executive authority over the department, and shall specifically:

1. Serve as the Student Body President’s principle advisor on matters relating to bodies of governance;
2. Coordinate the activities of the other officials and staff of the department;
3. Report on the activities of the department to the Student Senate;
4. Provide direction and goals for the efforts of the department.

§3-5.6. Selection of Director.

The President shall appoint a Director of Government Relations no later than the Sunday prior to the last Senate meeting after his election prior to the conclusion of the spring semester, subject to the majority confirmation of the Senate. There shall be no qualifications for Director beyond those of a Student Government Official.

§3-5.7. Associate Director of Government Relations for Local Affairs.

There shall be an Associate Director of Government Relations for Local Affairs, or simply the Associate Director for Local Affairs, who shall be a Student Government Official with the duty to assist the Director in completing the duties of the department as they relate to civil bodies of governance. The Associate Director for Local Affairs shall specifically work with the Senate Committee on Campus Community.

§3-5.8. Senior Associate Director of Government Relations for Legislative Affairs.

There shall be a Senior Associate Director of Government Relations for Legislative Affairs, or simply the Senior Associate Director for Legislative Affairs, who shall be a Student Government Official with the duty to assist the Director in completing the duties of the department as they relate to the North Carolina General Assembly. The Senior Associate Director for Legislative Affairs shall oversee operations of the Legislative Relations Corps. Additionally, the Senior Associate Director shall be responsible for the coordination of legislative efforts with UNC ASG. The Senior Associate Director shall discharge the duties of the director when he or she is unable to do so.

§3-5.9. Associate Director of Government Relations for Capital and Funding.

There shall be an Associate Director of Government Relations for Capital and Funding, or simply the Associate Director for Capital and Funding, who shall be a Student Government Official with the duty to assist the Director in completing the duties of the department as they relate to the funding of the University’s operations. The Associate Director for Capital and Funding shall specifically work with the Senate Committee on Tuition and Fees.

§3-5.10. Appointment of Associate Directors.

The President shall appoint the three Associate Directors of Government Relations no later than the fifth class day of the fall semester, subject to the majority confirmation of the Senate.

§3-5.11. Assistant Directors.

Without confirmation of the Senate, the President may appoint any number of Assistant Directors of Government Relations, who shall be considered Student Government Officials. Assistant Directors shall report to the Director and shall have specific permanent duties as designated by the President.

§3-5.12. Department Staff.

The Director shall appoint whatever staff he or she deems necessary for the operation of the department without the confirmation of the Senate. Such individuals must be properly enrolled students, but shall not be considered Student Government Officials.

§3-5.13. Terms of Office.

The term of the Director and Associate Directors of Government Relations shall end upon the appointment of their respective successors. Assistant Directors and Department Staff shall serve at the discretion of the President and Director respectively.

Part III. Legislative Relations Corps.

§3-5.14. Legislative Relations Corps.

The Legislative Relations Corps shall be a specifically trained group of volunteer students charged with organized lobbying efforts of the North Carolina General Assembly.

§3-5.15. Legislative Relations Corps Membership.

Members of the Legislative Relations Corps shall be volunteers and shall be considered neither SG Officials nor SG Staffers. Membership on the Corps may be awarded by either the Director or Senior Associate Director for Legislative Affairs.

Part IV. Limits.

§3-5.16. Improper Advocacy.

In no case shall the department, its officials, or its staff advocate a course of action to any body of governance to an effect contrary to Student Body policy.

§3-5.17. Oversight.

Oversight of the department may be exercised by the Committee on Government Operations, which shall have the power to review the records of the department, compel report of its members, and to make recommendations to the Director, President, or Senate regarding its improvement.

§3-6.1. Definitions and conventions.

Within this article, the following definitions and conventions shall apply:

1. The “Office of the Senate President” and “Executive Office” refers to the Executive Office of the Student Senate President.
2. “Supervisor” refers to the Supervisor of Implementation.
3. “Policy Resolution” refers to any resolution of the Student Senate that affects external Student Body Policy.
4. “Public Act” refers to any enacted legislation of the Student Senate eligible for the veto of the Student Body President.

§3-6.2. Purpose.

The legislative implementation process exists to encourage collaborative, timely, and thorough action to support and encourage the implementation of the policies of the Student Body.

§3-6.3. Coordination of Implementation.

The Executive Office of the Student Senate President shall be responsible for coordinating the implementation of all public acts of the Senate.

§3-6.4. Internal Mandating of Public Acts.

The Senate President shall determine what, if any, Student Government unit has existing responsibility for executing a particular public act, and shall formally notify that unit of the enactment of the legislation. Should no such internal mandate occur, implementation responsibility shall remain with the Office of the Senate President.

§3-6.5. Formal Implementation Planning.

1. Formal implementation planning shall be initiated on each enacted policy resolution not internally mandated, unless otherwise determined by the Senate President.
2. Within eight (8) class days of the effective date of the policy resolution, the Supervisor or his or her designee shall arrange a meeting between himself or herself, the primary sponsor(s) of the resolution, and such student government officials or external organizations that either the sponsors, the President, the Senate President, or the Supervisor see it fit to invite. At such meeting the sponsors and Supervisor shall, with the assistance of parties present, develop a strategy to encourage the implementation of the resolution.
3. The Office of the Senate President shall conduct such follow-up meetings as it deems necessary for the completion of its coordination duties.

§3-6.6. Supervisor of Implementation.

The Supervisor of Implementation shall be considered a Student Government Official and a senior member of the Office of the Senate President, and shall specifically:

1. Ensure the timely execution of all required implementation planning;
2. Coordinate the implementation-related activities of junior staff in the executive office;
3. Liaise with units executing public acts following an internal mandate;
4. Advise the Senate President on the status of the implementation of all current public acts.

§3-6.7. Selection of Supervisor.

The Senate President shall appoint a Supervisor of Implementation no later than the fifth class day of the fall semester, subject to the majority confirmation of the Senate. There shall be no qualifications for Supervisor beyond those of a Student Government Official.

§3-6.8. Staff Operation.

The Senate President shall be empowered to designate other members of his or her executive staff as reports to the Supervisor. The Supervisor shall have all common characteristics of a staff member, including term and line of reporting.

§3-6.9. Oversight.

Oversight of the unit may be exercised by the Committee on Government Operations, which shall have the power to review the records of the unit, compel report of its members, and to make recommendations to the Supervisor, President, or Senate regarding its improvement.

§3-7.1. Definitions and Conventions.

Within this article, the following definitions and conventions shall apply:

1. The “Department” refers to the Department of Community Service.
2. “Director” refers to the Director of Community Service.
3. “Associate Director” refers to an Associate Director of Community Service.

§3-7.2. Name.

The name of this organization shall be the North Carolina State University Student Body Department of Community Service, and may be simply referred to as the Department of Community Service.

Part I. Powers and Duties.

§3-7.3. Purpose.

The Department of Community Service shall work to enhance Student Body involvement in Community Service and to provide effective governance of all service projects organized by Student Government.

§3-7.4. Duties.

The Department shall:

1. assist all Student Government entities with the planning and execution of such community service projects they may choose to undertake;
2. provide resources, advice, and assistance to Registered Student Organizations involved in community service;
3. foster cooperation and cross-promotion between the various campus organizations engaged in community service;
4. maintain a centralized database of service events and organizations;
5. advise the Department of the Treasury and the Senate Finance Committee on the soundness of all community service related financial requests; and
6. plan and execute the Standing Service Projects.

Part II. Director and Officials.

§3-7.5. Director of Community Service.

The Director of Community Service shall be considered a Student Government Official, and shall have executive authority over the department, and shall specifically:

1. Serve as the Student Body President’s principle advisor on matters relating to community service;
2. Coordinate the activities of the other officials, the staff, and the commissions of the department;
3. Report on the activities of the department to the Student Senate;
4. Provide direction and goals for the efforts of the department.

§3-7.6. Selection of Director.

The President shall appoint a Director of Community Service no later than the Sunday prior to the last Senate meeting after his election prior to the conclusion of the spring semester, subject to the majority confirmation of the Senate. There shall be no qualifications for Director beyond those of a Student Government Official.

§3-7.7. Associate Directors of Community Service.

Each of the several standing service projects shall be headed by an Associate Director of Community Service, who shall be considered a dual-office holding exempt Student Government Official. In addition to such duties related to the administration of his or her respective project, each Associate Director shall assist the Director in completing the duties of the department, especially those involving projects similar to the respective standing project.

§3-7.8. Appointment of Associate Directors.

The President shall appoint the Associate Directors of Community Service no later than the fifth class day of the fall semester, subject to the majority confirmation of the Senate.

§3-7.9. Assistant Directors.

Without confirmation of the Senate, the President may appoint any number of Assistant Directors of Community Service, who shall be considered Student Government Officials. Assistant Directors shall report to the Director and shall have specific permanent duties as designated by the President.

§3-7.10. Department Staff.

The Director shall appoint whatever staff he or she deems necessary for the operation of the department without the confirmation of the Senate. Such individuals must be properly enrolled students, but shall not be considered Student Government Officials.

§3-7.11. Terms of Office.

The term of the Director and Associate Directors of Community Service shall end upon the appointment of their respective successors. Assistant Directors and Department Staff shall serve at the discretion of the President and Director respectively.

Part III. Standing Service Projects.

§3-7.12. Standing Service Projects.

The Service Projects chartered within this chapter are so chartered with recognition that they offer a real continued benefit to both the Student Body and the community of which it is a part. All standing service projects shall have an allocation included in the Student Body Budget.

§3-7.13. Service Raleigh.

Service Raleigh shall be an annual event designed to foster in its participants both a lasting dedication to serve and a consistent commitment to the community.

§3-7.14. Service Raleigh Administration.

Service Raleigh shall be jointly administered by the Department and the Park Scholarships Program. The Associate Director for Service Raleigh shall serve as Student Government Project Co-chair.

§3-7.15. Service Raleigh Operations.

The Student Government and Park Scholars Project Chairs shall jointly determine the staff structure for the project. No member of such staff shall be considered a Student Government Official. The Project Chairs shall provide a regular report through the Department to the Presidential Cabinet regarding the status of the project.

§3-7.16. Feed Raleigh.

Feed Raleigh shall be an annual food drive competition amongst Student Organizations, administered by the Feed Raleigh Commission.

§3-7.17. Feed Raleigh Commission.

The Student Body Commission on Feed Raleigh shall be a Student Body Commission, in residence to the Department, and shall be charged with the planning and execution of the Feed Raleigh Competition. The Commission shall announce the proposed timetable for the competition no later than the last day of September.

§3-7.18. Feed Raleigh Commission Membership.

The Feed Raleigh Commission shall have at least three (3) members, including the Associate Director for Feed Raleigh, who shall serve as chair.

§3-7.19. Recreate State.

Recreate State shall be a periodic service project with the design to physically beautify the campus.

§3-7.20. Recreate State Commission.

The Student Body Commission on Recreate State shall be a Student Body Commission, in residence to the Department, and shall be charged with the planning and execution of the Recreate State projects. The Commission shall announce the academic year’s project schedule no later than the last day of September.

§3-7.21. Recreate State Commission Membership.

The Recreate State Commission shall have at least three (3) members, including the Associate Director for Recreate State, who shall serve as chair.

§3-7.22. Nightwalk.

Nightwalk shall be a semiannual early evening safety walk or re-walk through the various parts of the university campus.

§3-7.23. Nightwalk Commission.

The Student Body Commission on Nightwalk shall be a Student Body Commission, in residence to the Department, and shall be charged with the planning and execution of the event, including but not limited to coordination with the Campus Police and Facility Operations Departments of the University, as well as the promotion of the event to the Student and Faculty Bodies.

§3-7.24. Nightwalk Commission Membership.

The Nightwalk Commission shall be chaired by the Associate Director for Nightwalk and shall have in addition between one (1) and two (2) members from each of the following groups:

1. Inter-Residence Council (IRC)
2. Greek organizations representing member chapters in University-owned housing.
3. University Affairs Committee of the Student Senate
4. Student Senate, at-large
5. Student Body, at-large

All members shall be appointed by the Student Body President.

§3-7.25. Nightwalk Commission Operation.

In addition to being made available to the student body, all meetings of the commission shall be announced to Faculty and Staff Senates. Any member of the Faculty or Staff who desires to participate in the commission may indicate such to the chair, and shall then be entitled to all privileges of membership, but shall have no vote.

Part IV. General Provisions.

§3-7.26. Over-budget Projects.

In the event a service project under the auspices of the Department exceeds its available budget, the Senate Committee on Finance shall review the situation and shall recommend that the deficit be covered by either: (i) discretionary allocations of the Treasurer, (ii) appropriation by Senate action, or (iii) personal restitution by the official overspending.

§3-7.27. Oversight.

Oversight of the department may be exercised by the Committee on Campus Community, which shall have the power to review the records of the department, compel report of its members, and to make recommendations to the Director, President, or Senate regarding its improvement.

§3-8.1. Definitions and Conventions.

Within this article, the following definitions and conventions shall apply:

1. “Webmasters” refers collectively to the SG Webmaster, the Associate Webmasters, and the Assistant Webmasters.
2. “Website” refers to the Student Government website.

§3-8.2. Name and Affiliation.

This organization shall be known as the Student Government Division of Web Development, and shall be considered a Student Body Department.

Part I. Duties.

§3-8.3. General website Maintenance.

The Division shall maintain the Student Government website, which shall contain pages for each branch of Student Government, and whenever possible each committee, commission, department, or agency within each branch. The site shall contain listings of each official of each branch and a calendar of upcoming meetings of all Student Government public bodies.

§3-8.4. Student Senate Records.

Under the supervision of the Senate Webmaster, the Student Senate website shall at least contain the most recent versions of legislation, accurate voting records, current calendars and journals, and the most recently published editions of the Student Body Documents.

§3-8.5. Mailing List Maintenance.

The Division shall be charged with the administration of all electronic mailing lists under ownership of Student Government, including the internal announcement/discussion listserv of each branch having such, the global SG announcement/discussion listserv, the announcement listserv targeted at students-at-large, and any special project listservs that may be from time-to-time established.

Part II. Officials

§3-8.6. Student Government Webmaster.

The President shall, with the majority confirmation of the Senate, appoint a Student Government Webmaster, who shall be considered a Student Government Official. There shall be no deadline for the appointment of the Webmaster. The Webmaster shall have the responsibility for the overall execution of the responsibilities of the Division of Web Development.

§3-8.7. Senior Associate Student Government Webmaster.

The Student Senate Webmaster (SBS §2-1.22) shall serve ex-officio as the Senior Associate Student Government Webmaster. The Senior Associate Webmaster shall be responsible for fulfilling the duties of the Student Government Webmaster in his or her absence. In all other cases, the Senior Associate Webmaster shall have the same powers and duties as an Associate Webmaster.

§3-8.8. Associate Student Government Webmasters.

The head of the Executive branch shall designate one official in his or her branch as Associate Webmaster. The Associate Webmasters shall have the responsibility to ensure the content of their individual branch’s site is accurate, and shall aide the Student Government Webmaster with the discharge of any responsibilities of the Division related to their own branch.

§3-8.9. Assistant Student Government Webmasters.

The Student Government Webmaster shall have the authority to designate any number of Assistant Webmasters, who shall not be considered Student Government Officials, and who shall serve at the discretion of the Student Government Webmaster. The duties of each Assistant Webmaster shall be established by the Student Government Webmaster.

Part III. Web Commission.

§3-8.10. Student Body Commission on Web Development.

The Commission on Web Development shall be considered a Student Body Commission, in residence to the Division, and shall be responsible for:

1. Adopting a uniform graphic identity for the website;
2. Approving requests to deviate from the uniform graphic identity;
3. Setting policies concerning use of student government listservs;
4. Setting policies concerning public areas of the website, including any discussion forums that may be established; and
5. Establishing guidelines for the maintenance of website areas by non-webmasters.

§3-8.11. Commission Composition.

The Commission on Web Development shall be chaired by the Student Government Webmaster, and shall be comprised of the following individuals:

1. The Student Government Webmaster;
2. The two Associate Student Government Webmasters; and
3. The Student Body Treasurer or his or her designee.

Part IV. Other Provisions

§3-8.12. Web Programming.

Before any Webmaster develops any server-side script or other form of web program or set thereof, he or she shall negotiate the terms of license for use of such program(s) by Student Government with the Student Body Treasurer.

§3-8.13. Requests for Services.

Officials may request web services for their particular Student Government project or entity through either the SG Webmaster or their branch’s Associate Webmaster. In the event the webmaster chooses not to fulfill the request, he or she shall provide written explanation of the reasons for such denial, which may include:

1. technical infeasibility;
2. beyond the scope of individual responsibilities;
3. impairment of other essential or required duties; or
4. conflict with the policies of the Web Commission.

§3-8.14. Oversight.

Oversight of the division may be exercised by the Committee on Campus Community, which shall have the power to review the records of the division, compel report of its members, and to make recommendations to the Webmaster, President, or Senate regarding its improvement.

§3-9.1. Definitions and Conventions.

Within this article, the following definitions and conventions shall apply:

1. “Initiative” refers to the Wolfpack Student Initiative.
2. “Commission” refers to the Wolfpack Student Initiative Commission.
3. “Endowment” refers to the Wolfpack Student Initiative Endowment.
4. “Director” refers to the Wolfpack Student Initiative Director.

§3-9.2. Name and Affiliation.

The name of this organization shall be the Wolfpack Student Initiative Commission, which shall be considered a Student Body Commission, in residence to the Executive Branch.

Part I. Endowment.

§3-9.3. Wolfpack Student Initiative.

The Wolfpack Student Initiative shall be a scholarship endowment designed to provided students an opportunity to contribute to the reduction of the Student Body’s unmet financial need and to keep the memory of students who have died while attending the university.

§3-9.4. Scholarship Appropriation.

After such time the that the Commission deems the endowment to be ready to support awards, the Office of Financial Aid shall coordinate the distribution of need-based scholarships based on the proceeds of the endowment with the due advice of the Commission.

Part II. Officers and Commission.

§3-9.5. Initiative Director.

There shall be a Wolfpack Student Initiative Director, who shall be considered a Student Government Official, and who shall be responsible for:

1. Overseeing the day-to-day operations relating to the Initiative;
2. Reporting to the President, the Cabinet, and the Senate on the status of both the endowment and the projects of the commission.

§3-9.6. Initiative Treasurer.

There shall be a Wolfpack Student Initiative Treasurer, who shall be considered a Student Government Official, and who shall be responsible for:

1. Keeping detailed records of donations to the Initiative;
2. Regularly providing a financial report to the Commission detailing monies received, dispensed, and the total size of the endowment;
3. Managing any operational funds that may be appropriated from the Student Body Budget.

§3-9.7. Appointment of Director and Treasurer.

The Wolfpack Student Initiative Director and Wolfpack Student Initiative Treasurer shall be each appointed by the President no later than the first class day of March, each subject to the simple majority confirmation of the Senate. The terms of the Director and the Treasurer shall not expire until the confirmation of their respective successors.

§3-9.8. Initiative Commission.

The Student Body Commission on the Wolfpack Student Initiative shall responsible for:

1. Establishing and coordinating efforts to raise funds for the endowment;
2. Setting policies concerning the award of scholarships off the endowment;
3. Determining short and long term goals for the Initiative.

§3-9.9. Commission Composition.

The Wolfpack Student Initiative Commission shall be chaired by the Initiative Director, and shall be compromised of the following individuals:

1. The Initiative Director;
2. The Initiative Treasurer;
3. A member of the Senate Tuition and Fees Committee, appointed by the President;
4. At least five (5) at-large students.

§3-9.11. Appointment of Commission.

The Student Body President shall appoint at least the minimum number of Commission members by his twenty-fifth (25th) class day in office. The terms of the Commissioners shall not expire until the appointment of the successor Commission.

Part III. Miscellaneous.

§3-9.12. Oversight.

Oversight of the Commission may be exercised by the Committee on Finance, which shall have the power to review the records of the Commission, compel report of its members, and to make recommendations to the Director, President, or Senate regarding its improvement.

§3-10.1. Definitions and Conventions.

Within this article, the following definitions and conventions shall apply:

1. The “Department” refers to the Department of Graduate Affairs.
2. “Director” refers to the Director of Graduate Affairs.
3. “Graduate Student” refers to any full-time or part-time student at North Carolina State University pursuing a graduate or professional degree.

§3-10.2. Name.

The name of this organization shall be the North Carolina State University Student Body Department of Graduate Affairs, and may be simply referred to as the Department of Graduate Affairs.

Part I. Powers and Duties.

§3-10.3. Purpose.

The Department of Graduate Affairs shall endeavor to promote and encourage both graduate student involvement in student government and student government involvement in graduate student concerns.

§3-10.4. Duties.

The Department shall:

1. advise and assist the Student Body President on matters of graduate concern;
2. assist in recruitment of graduate student for positions in all branches of Student Government;
3. ensure proper communication and collaboration between the UGSA and the executive branch;
4. organize such programs that fulfill unmet needs to the graduate student
5. population; andpromote graduate student friendly thinking by all member of the executive branch.

Part II. Director and Officials.

§3-10.5. Director of Graduate Affairs.

The Director of Graduate Affairs shall be considered a Student Government Official, and shall have executive authority over the department, and shall specifically:

1. Serve as the Student Body President’s principle advisor on matters of graduate concern;
2. Coordinate the activities of the other officials and staff of the department;
3. Report on the activities of the department to the Student Senate;
4. Provide direction and goals for the efforts of the department.

§3-10.6. Selection of Director.

The President shall appoint a Director of Graduate Affairs no later than the Sunday prior to the last Senate meeting after his election prior to the conclusion of the spring semester, subject to the majority confirmation of the Senate. The Director must be a properly enrolled graduate student at time of his or her appointment and must remain so during his or her tenure of office.

§3-10.7. Assistant Directors.

Without confirmation of the Senate, the President may appoint any number of Assistant Directors of Graduate Affairs, who shall be considered Student Government Officials. Assistant Directors shall report to the Director and shall have specific permanent duties as designated by the President.

§3-10.8. Department Staff.

The Director shall appoint whatever staff he or she deems necessary for the operation of the department without the confirmation of the Senate. Such individuals must be properly enrolled students, but shall not be considered Student Government Officials.

§3-10.9. Terms of Office.

The term of the Director of Graduate Affairs shall end upon the appointment of his or her successor. Assistant Directors and Department Staff shall serve at the discretion of the President and Director respectively.

Part III. Limits.

§3-10.10. Oversight.

Oversight of the department may be exercised by the Committee on Government Operations, which shall have the power to review the records of the department, compel report of its members, and to make recommendations to the Director, President, or Senate regarding its improvement.

§3-11.1. Definitions and conventions.

Within this article, the following definitions and conventions shall apply:

1. The “Division” refers to the Division of Executive Management.
2. “Director” refers to the Director of Executive Management.
3. “Executive Counsel” refers to the Executive Counsel and Associate Director of Executive Management

§3-11.2. Name and Affiliation.

The name of this organization shall be the North Carolina State University Student Government Division of Executive Management, and may be simply referred to the Division of Executive Management. The Division shall be considered a Student Body Department.

§3-11.3. Purpose.

The Division of Executive Management shall support the mission and goals of the Student Government by providing support on matters of appointment and recruitment and by offering sound advice on matters of official responsibility and public operation.

§3-11.4. Duties.

The Division shall:

1. aid the President and other officials with designing materials for public appointments;
2. assist the President and other officials with investigating applicants for appointment, including vetting qualifications for office;
3. maintain executive liaison with any Senate committee considering confirmation of an executive appointment;
4. oversee recruitment efforts for all Executive Branch positions and aid with recruitment for other branches on request of that branch;
5. supervise the inflow and outflow of volunteers to Student Body Commissions;
6. coordinate the appointment of students to external positions under the direction of the President;
7. manage the scheduling of meeting alternates for external bodies with student seats;
8. maintain records of the contact information and meeting times for university bodies accepting student representation;
9. keep record of all Executive Orders presently in force;
10. train newly appointed members of the Executive Branch on their obligations concerning public operation
11. advise the President and Executive Branch Officials on their obligations under Student Body Statutes.

§3-11.5. Executive Information Report.

The Division shall be responsible for maintaining a publicly available Executive Information Report, current to one week prior, including:

1. a list of all presently vacant or available positions within the Executive Branch;
2. a list of each student representative to a university committee nominated by Student Government, and any vacancies on those panels; and
3. all currently in force Executive Orders

§3-11.6. Director of Executive Management.

The Director of Executive Management shall be considered a Student Government Official, and shall have executive authority over the division, and shall specifically:

1. Serve as the President’s principle advisor on matters of appointment, recruitment, and branch operations;
2. Manage all recruitment efforts of the Division;
3. Ensure the timely and thorough review of executive appointees;
4. Coordinate the activities of the other officials and staff of the division;
5. Report on the activities of the division to the Student Senate;
6. Provide direction and goals for the efforts of the division.

§3-11.7. Selection of Director.

The President shall appoint a Director of Executive Management no later than the Sunday prior to the last Senate meeting after his election prior to the conclusion of the spring semester, subject to the majority confirmation of the Senate. There shall be no qualifications for Director beyond those of a Student Government Official.

§3-11.8. Executive Counsel and Associate Director of Executive Management.

The Executive Counsel and Associate Director of Executive Management shall be considered a Student Government Official, and shall specifically:

1. Serve as the President’s principle advisor on matters of internal governance and public operations;
2. Assist the President with the preparation of Executive Orders;
3. Liaise with the Senate Standing Committee on Government Operations and together with that body oversee any legal affairs that Student Government may become involved in;
4. Coordinate efforts of the Division as they relate to executive records and information release.

§3-11.9. Appointment of Associate Director.

The President shall appoint Executive Counsel and Associate Director of Executive Management no later than the fifth class day of the fall semester, subject to the majority confirmation of the Senate.

§3-11.10. Assistant Directors.

Without confirmation of the Senate, the President may appoint any number of Assistant Directors of Executive Management, who shall be considered Student Government Officials. Assistant Directors shall report to the Director and shall have specific permanent duties as designated by the President.

§3-11.11. Division Staff.

The Director shall appoint whatever staff he or she deems necessary for the operation of the division without the confirmation of the Senate. Such individuals must be properly enrolled students, but shall not be considered Student Government Officials.

§3-11.12. Terms of Office.

The term of the Director and Associate Director of Executive Management shall end upon the appointment of their respective successors. Assistant Directors and Division Staff shall serve at the discretion of the President and Director respectively.

§3-11.13. Executive Historian.

The Director shall designate from within the officials and staff of the division an Executive Historian, who shall gather and prepare the records of an executive administration for submission to the Senate Historian for inclusion in the Student Government Yearbook.

§3-11.14. Delegatable Appointment Authority.

At no time shall the President or any other official delegate final appointing authority on a public appointment to the Division of Executive Management. In so much as practical, only the appointment non-official positions, such as membership on Student Body Commissions, shall be delegated to the division.

§3-11.15. Oversight.

Oversight of the division may be exercised by the Committee on Government Operations, which shall have the power to review the records of the division, compel report of its members, and to make recommendations to the Director, President, or Senate regarding its improvement.

§3-12.1. Definitions and Conventions.

Within this article, the following definitions and conventions shall apply:

1. The “Commission” refers to the Standing Commission on Diversity.
2. “Chair”, “Vice-chair”, and all other officers refer to the offices within the Commission, unless otherwise qualified.

§3-12.2. Name and Affiliation.

The name of this organization shall be the Standing Student Body Commission on Diversity, or simply the Diversity Commission, and it shall be considered a cabinet-level Student Body Commission, in residence to the Executive Branch.

§3-12.3. Purpose.

The Diversity Commission shall work on behalf of the Student Body to foster an environment of acceptance, tolerance, and understanding of diversity on campus.

§3-12.4. Duties.

The Diversity Commission shall:

1. investigate issues concerning the free expression of ideas and beliefs, cultural differences between students of the University, and discrimination on campus;
2. educate the student body on the counseling and grievance resources available to them through various on-campus departments and agencies;
3. provide a venue of support and collaboration to the various diversity student organizations on campus;
4. investigate and implement activities to increase student awareness and understanding of diversity on campus;
5. create programs to engage the campus community in dialogue about race and ethnicity issues;
6. act as a forum to discuss current issues of diversity;
7. serve as a resource for which students can discuss grievances regarding discrimination and/or harassment based on race, color, national origin, religion, sex, age, sexual orientation, veteran status or disability;
8. assist the Senate Committee on Campus Community on diversity issues; and
9. advise the Student Body President and Senate regarding diversity issues on campus.

§3-12.5. Liaison Responsibilities.

The Diversity Commission shall maintain contact with the following University units on behalf of Student Government, and shall investigate concerns regarding the same:

1. the Office of Diversity and African American Affairs;
2. the Office of Equal Opportunity;
3. the Women’s Center; and
4. the Office of Multicultural Student Affairs.

§3-12.6. Reporting.

The Commission shall report issues requiring formal resolution to the Student Senate Committee on Campus Community, and shall assist that committee with policy formulation.

§3-12.7. Commission Chair.

There shall be a single chair of the Diversity Commission, who shall be considered a Student Government Official, appointed by the Student Body President per SBS §3-2 , who shall be responsible for coordinating the meetings and activities of the commission, as well as ensuring all responsibilities of the Commission set forth in this article and in SBS §3-2 are fulfilled.

§3-12.8. Commission Vice-chair.

The Campus Community Committee Diversity Coordinator, as appointed by the Senate President, shall serve ex-officio as vice-chair of the commission. The Vice-chair shall assist the chair with the coordination of the Commission and shall discharge the duties of the chair when the chair is unable to do to.

§3-12.10. Commission Secretary.

The Commission shall elect from its membership a Secretary, at its first meeting and such times the office is vacant. The Secretary shall be responsible for the recording, publishing, and safekeeping of the minutes of the Commission.

§3-12.11. Commission Composition.

The Diversity Commission shall be compromised of the following individuals, appointed per SBS §3-2.8:

1. the Diversity Commission Chair;
2. the Campus Community Committee Diversity Coordinator, ex-officio;
3. between three (3) and five (5) members of the Student Senate, appointed by the President on recommendation of the Senate President;
4. one (1) member of the Union Activities Board Diversity Programming Committee; and
5. between three (3) and nine (9) at-large students.

§3-12.12. Oversight.

Oversight of the Commission may be exercised by the Committee on Campus Community, which shall have the power to review the records of the Commission, compel report of its members, and to make recommendations to the Chair, President, or Senate regarding its improvement.